Tista Science and Technology Corporation

  • Senior Executive Assistant

    Job ID 2019-1551
    Job Locations US-TX-Austin
  • Overview

    TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology (IT) and professional services to Federal and State agencies. TISTA is an Inc. 500 company, a recipient of the 2010 Top 100 Service-Disabled Veteran-Owned Businesses from Diversity Business, recognized in Washington Technology’s FAST 50 list of the fastest growing small businesses in government contracting in 2012 & 2013, recognized as the Top 25 Fastest Growing Small Technology companies by the Washington Business Journal in 2014 & 2015, and selected as the Veteran Owned Company of the Year in 2014 by the Montgomery County MD Department of Economic Development.

    TISTA Science and Technology Corporation is seeking to hire an experienced, reliable, and task-oriented Senior Executive Assistant for our growing team in Austin, TX.

    The Senior Executive Assistant will work directly with senior level management and will be responsible for performing a variety of administrative, analytical and planning tasks.
    The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. The Senior Executive Assistant will interact with staff (at all levels) in a fast paced environment, remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

    Responsibilities

    • Coordinate daily calendar and executive communications, including taking calls, responding to emails and interfacing with clients
    • Act as the point of contact between a senior manager and clients/staff
    • Manage calendar events, schedule meetings and appointments, and coordinate travel itineraries
    • Assist with preparation of presentations
    • Provide meeting facilitation support, manage meetings (agenda, minutes, and handouts) and action items through completion
    • Prepare internal and external documents suitable for distribution to senior staff and clients
    • Maintain an organized filing system of paper and electronic documents using tools such as SharePoint and MicroSoft365
    • Extract data from source tools, compiling graphic representations, charts, statistical and financial tables including assessment/analysis of data collected.
    • Respond promptly to manager’s queries and support incoming data calls the and coordinate responses within the given deadline
    • Manage, organize and file read-ahead and other artifacts following directions and guidance provided by senior manager
    • Perform qualitative and quantitative assessments and articulate outcome and opportunities for improvement and recommendations as part of written feedback
    • Uphold a strict level of confidentiality
    • Develop and sustain a level of professionalism among staff and clientele 

    Qualifications

    • Minimum 5 years’ experience required
    • Excellent verbal and written communication skills
    • Exceptional interpersonal skills
    • Experience exercising discretion and confidentiality with sensitive company information
    • Excellent organizational skills with an ability to think proactively and prioritize work
    • Ability to perform research and analysis
    • Ability to work independently
    • Strong analytical skills with keen attention to detail
    • Honorably discharged US Military Veteran

     

    Education:

    • Minimum Bachelor’s Degree in a business discipline
    • Additional 8 years’ relevant experience may be substituted for Bachelor’s degree

    Clearance:

    • Current VA Clearance (preferred)
    • Ability to obtain a Moderate Background Investigation (MBI) clearance

    Location:

    • Austin, TX

    Here at TISTA Science and Technology we value our Veterans and encourage all to apply!


    TISTA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

     

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